The rules below are all related to complications that have been an issue in the past. So please read these carefully and if you don’t understand or have any questions don’t hesitate to ask our librarians.
Above all we expect you to leave the facilities as you found them and to report any damage or need for cleanup as soon as possible.
Room may be rented for $15.00 per meeting by an individual or group. One person must be designated responsible for picking up key and cleaning the room after the event.
Keys should be returned to the desk or in the book drop behind the library immediately following the event.
Groups are limited to 60 persons in the room
No alcoholic beverages can be served in room due to city statute and library policy regarding children and families.
No smoking is allowed anywhere in the buildling, including restrooms or 10 feet from entrance of building (required by state law).
Each group is responsible for cleaing up kitchen area and all equipment used. Trash is to be gathered up and taken out to the dumpster located in the east parking lot. Replace trash liner with a clean one from the cabinet.
A vacuum is available in the room to assist cleaning. Please leave room as clean as possible for next group.
Each group is responsible for reporting any damages done to the room during their rental period immediately.
Paints, ink, or other liquids the can permanently stain the carpets are prohibited.
When the room is in use after regular library hours we ask that your guests use the community room entrance rather than the library entrance (this is for your protection and ours, we don’t have to worry about unknown persons getting access to the library and you don’t have to worry about being responsible for damages) .
Special exhibits or programs can be arranged with the library staff.
Thermostat is set to 72 degrees year around please do not change the thermostat, if the room is uncomfortably hot or cold please contact library staff immediately.
IN CASE OF LOCKOUT CALL: COFFEYVILLE POLICE — 620 251-6160
IN CASE OF EMERGENCY: 911
* Please do not allow anyone attending your function to use the library front doors.
* Only use the community room door — this will stop people not associated with your group from using the restrooms and being left in the building after you leave.
* Please do not allow anyone in the building NOT associated with your party or group.
* Before leaving the building check the front doors of the library and the door to the community room to make sure they are securely shut and locked